Country Purchasing Manager at Kyosk Digital Services

Export Trading Group is the largest agricultural-commodity supply chain company in East and Southern Africa. The Company originates (buys) crops at farm gate “up country” in over 25 African countries, aggregates and processes them in a network of proprietary facilities and exports them internationally.

Country Purchasing Manager

Location: Lagos

Job Description

  • We are looking to bring on board an analytically minded individual to join our team as a Purchasing Manager.
  • The individual will be tasked with analyzing our current buying systems and create the best practices for day-to-day purchasing operations in partnership with the Finance team.
  • He/she will be tasked with establishing purchasing goals based on company inventory needs and usage projections; team management including setting clear business objectives for the purchasing team.
  • This position takes charge of the development and implementation of the purchasing strategy, policies & plans; product pricing strategies; supplier contract renewals, negotiations as well as returns while ensuring quality and cost control.

Roles and Responsibilities 

Strategic Alignment:

  • Champion the development of the purchasing and pricing strategies in the organization and ensure alignment with the overall business strategy.
  • Lead the development and implementation of proper purchasing policies, controls, SOPs and processes.
  • Develop, implement and improve business planning capabilities by understanding and challenging market demand as well as leading internal activities to ensure these demands are met.

Operational Excellence:

  • Spearhead improvements to the current purchasing system that will improve vendor relationships, lower the cost of doing business and improve the turnaround time of orders.
  • Collaborate with the Warehouse Manager to develop metrics for gauging inventory level needs and then maintain those levels throughout the year.
  • Play a crucial role in creating profitable ways to manage obsolete and slow-moving stock to help offset losses.
  • Review technical specifications for products received; ensure we always have multiple options to buy products at the lowest price; ensure we get priority treatment when stock levels are low.

Supplier Management:

  • Lead all negotiations in the purchase of supplies, equipment, materials and services for the business in accordance with company purchasing policies and budgetary restrictions.
  • Tracks vendors for payment terms and partners with finance to ensure timely payment.
  • Establish and maintain effective working relationships with suppliers to support the delivery of purchasing deliverables and manage the Company’s overall working relationships with key supplier partners.

Cost Management:

  • Represent the company in negotiating contracts with our vendors to guarantee the best prices for products procured including trade and bulk discounts.
  • Identify opportunities for cost saving for the department and organization at large.
  • Evaluate and propose new purchasing programs and processes that will improve cost, quality and customer responsiveness.

Product Pricing:

  • Utilize key information such as market & economic trends, product acquisition price, transport, storage and delivery costs to advise the final product prices.
  • Work closely with the finance and warehouse teams to inform and review product prices to warrant the best price in the market and attainment of the organization’s profitability plans.
  • Research and monitor competitor activities to advise management on product pricing and product sources to gain competitive advantage in the market.

Budget management:

  • Lead the development of the purchasing budget and monitor how it’s spent throughout the financial year.
  • Create proper forecasting reports for planning purposes in line with market demand and sales performance.
  • Work closely with the Finance Department in the execution of the purchasing budget, monitor and manage credit line limits in line with the said budget.
  • Requests credit line increases, and payments as appropriate.

Risk Management & Compliance:

  • Identifying and evaluating operational risks such as supply, quality, safety, environment, security and regulatory compliance.
  • Continuously monitor this to ensure proper mitigative actions are in place to cushion the company from exposure and drive consistent adherence.
  • Evaluate supplier contracts to ensure they are in compliance with government regulations and internal policies.
  • Review and maintain a good record of purchasing files and records (purchase orders, contracts, etc.) to ensure its compliance with company policies and procedures and ensure the availability of documentation.
  • Review and monitor capital purchases to ensure compliance with company policies and procedures.

Performance Management:

  • Manage the company’s day-to-day purchasing activities and ensure that each team member is meeting their personal performance standards.
  • Maintaining and developing operations performance by implementing KPIs & continuous improvement systems.
  • Develops and promotes a customer-focused orientation towards purchasing and materials management while promoting a collaborative culture between purchasing and all business units.

People Management and Development:

  • Recruit and manage a motivated and aggressive team to deliver the purchasing mandate.
  • Schedule frequent one on one sessions with the team members to evaluate performance, identify areas of development and address any challenges.
  • Analyze, develop and monitor performance quality measures for the department.
  • Any other duties assigned from time to time within the purchasing department.

Skills & Experience required: 

  • Bachelor’s degree in Business Administration, Supply Chain, or related field;
  • A minimum of 6 – 8 years experience with a minimum of 3 years in a similar role as a Purchasing Manager within FMCG or retail;
  • Experience in supply and demand planning is an added advantage;
  • In-depth knowledge of the consumer goods industry with an interest in market dynamics along with an intuitive business sense;
  • Strong local knowledge, a deep understanding of consumers and a strong commercial acumen;
  • A good understanding of vendor management software;
  • A knack for negotiating;
  • Strong experience in managing teams of people across projects &/or business units; Strong analytical skills with a demonstrable ability to capture and communicate projections as well as to model out various scenarios using Excel;
  • A hands-on, empathetic and results-oriented approach to leadership and people management; and a ‘no-excuses’, ‘just do it’ approach to getting things done;
  • Professional certification in Purchasing & Supply will be an added advantage;
  • Strong financial analysis and forecasting skills. Ability to create and maintain basic financial and operation reports.
  • Analytical thinker who can work independently with minimal oversight, and the ability to make educated decisions focused on business strategy.
  • Focused and cost-based mindset – always double-checking to ensure the best deal on products and will not hesitate to make a return if needed.


  • Strategic Leadership & Orientation;
  • Strong Commercial Acumen;
  • Drive for Execution;
  • Stakeholder Management;
  • People Development & Management;
  • Strong Negotiation Skills;
  • Tech Savvy.

Method of Application

Interested and qualified? Go to Kyosk Digital Services on to apply
Closing date: 15th August 2023