Procurement Assistant at The International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Title: Procurement Assistant

Ref No.: STS2023-010
Location: Ibadan, Oyo
Recruitment Type: STS-National (6-month renewable contract)
Slot: 2 Openings


  • Maintain accurate and precise record, ensure activity tracking, and demonstrate methodology.
  • Work cross-functionally with IITA colleagues to ensure requirements for all areas are met effectively and on time.
  • Assist in developing and maintaining documented standards for procurement governance and processes, resulting in value for money and outcomes, and minimizing procurement risk.
  • Ensure on-time delivery, challenging non-compliance in areas of responsibility, purchase order progress monitoring and updating.
  • Monitor and track daily/weekly supplier deliveries by liaising with the Shipping Office, IITA Limited staff, and the receiving section of the stores.
  • Active involvement in the procurement of cloud storage systems.
  • Attending to vendors/visitors, moving procurement memos to Finance Directorate for payment process, issuing POs to vendors, and providing customer service to all categories of internal and external customers.
  • Assist the support office in organizing work schedules, meetings, seminars, workshops, and raise requisition (internal and RFP).
  • Develop and maintain a reporting system that measures the contribution of the procurement processes.
  • Promote excellent customer service, identify, review, and implement strategies to improve service quality and efficiency.
  • Maintain strong team relationships among colleagues and community groups on a formal and informal basis across all levels.
  • Review tender documents for compliance with stipulated standards.
  • Manage contracts assigned to vendors/contractors to ensure compliance with specifications, service quality, and delivery standards.
  • Work in line with SOP 16 No 6 and map out tracking strategy or methods by hierarchy or position, value criticality, and importance.
  • Facilitate expenditure reviews to identify opportunities to add value through improved procurement techniques.
  • Ensure the security of the department property and assets and maintain a commitment to the care of all property and assets.
  • Perform any other job-related task as may be assigned by the Supervisors.


  • National Diploma in Public or Business Administration, Accounting/Finance, or related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.

The ideal candidate must:

  • Have good communication skills (writing, reading, and speaking).
  • Have strong negotiation skills, good time management skills, strategic thinking and risk management skills.
  • Have a good understanding of the supply market intelligence and must be familiar with technology and systems for procurement.
  • Have the ability to collaborate effectively and have performance metrics analysis skills.

We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

How to Apply
Interested and qualified candidates should:
Click here to apply


  • Interested applicants should complete the online application by attaching a detailed Cover Letter and curriculum vitae saved with their names in Microsoft word format.
  • The application must include the names and e-mail addresses of three (3) professional referees which must include the applicant’s current or previous direct Supervisor, Professional Colleague, and evidence of current remuneration package.
  • IITA is an equal-opportunity employer and is committed to building a diverse workforce, particularly welcoming applications from women. While all applications will be acknowledged, please note that only shortlisted candidates will be contacted.

Application Deadline 26th May, 2023.