Secretary at Premium Swiss Hotels and Resorts

Established in 2015, Premium Swiss Hotels & Resorts boasts a specialized team in the hospitality industry, with experience spanning across 25 years. Our head office is located in Zurich – Switzerland, and our regional offices are; Cairo, Egypt – Middle East & North Africa, Lagos, Nigeria – West Africa & Nairobi, Kenya – East Africa.

We are recruiting to fill the position below:

Job Title: Secretary

Location: Amuwo Odofin, Lagos
Employment Type: Contract

Job Description
Position Overview:

  • A secretary plays a crucial role in providing administrative and clerical support to ensure the smooth functioning of an organization or executive’s office.
  • They are responsible for managing and organizing various administrative tasks, coordinating communication, maintaining records, and assisting with day-to-day operations.

Key Responsibilities

  • Administrative Support: Perform general clerical tasks such as answering phone calls, managing emails and correspondence, scheduling appointments, and maintaining calendars. Prepare documents, reports, and presentations as required.
  • Record Management: Create and maintain filing systems, both physical and digital, to ensure easy retrieval and organization of documents. Handle confidential information and ensure its security.
  • Meeting and Event Coordination: Schedule and arrange meetings, conferences, and appointments. Prepare meeting agendas, take minutes, and distribute relevant documents. Coordinate travel arrangements and accommodations for staff or executives as needed.
  • Communication Management: Serve as a point of contact between the executive and internal/external stakeholders. Screen and direct phone calls, inquiries, and requests. Draft, proofread, and edit correspondence and other written materials.
  • Database and Information Management: Maintain and update databases, mailing lists, and contact directories. Compile, analyze, and present data and information as required. Conduct research and gather relevant information as requested.
  • Office Operations: Order and maintain office supplies and equipment. Coordinate with IT support for troubleshooting computer or technical issues. Organize and maintain office areas and ensure a clean and conducive work environment.
  • Computer Literacy: Utilize computer software and applications to perform tasks efficiently. Proficiently use office productivity tools such as word processing, spreadsheets, presentation software, and database management systems.
  • Team Support: Assist in coordinating and supporting the work of other team members. Collaborate with colleagues to ensure efficient workflow and contribute to a positive and productive office culture.

Education and Experience

  • High School Diploma or equivalent is typically required. Additional certification or vocational training in office administration is a plus.
  • 2+ years relevant work experience.
  • Previous experience in a secretarial or administrative role is highly desirable.

Skills and Qualifications:

  • Proven experience as a secretary, administrative assistant, or similar role.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong interpersonal skills and the ability to work well with individuals at all levels.
  • Problem-solving and decision-making abilities.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Strong written and verbal communication skills, including professional phone etiquette.
  • Computer literacy, including proficiency in using office software such as word processing, spreadsheets, presentation tools, and databases.
  • Attention to detail and a high level of accuracy in work.

N50,000 – N70,000 Monthly.

How to Apply
Interested and qualified candidates should send their Resume to: [email protected] using “Secretary” as the subject of the mail.

Application Deadline 25th June, 2023.