Administrative Officer at Idmibok International

Idmibok International (360 HSDC) is recruiting suitably qualified candidates to fill the position of:

Administrative Officer

Location: Abuja

Job Overview

  • The Administrative Officer is responsible for providing administrative and clerical support to the organization.

Principal Duties and Responsibilities

  • Support petty cash management, including verification and review of petty cash payments for accuracy, legitimacy, and reconciliation of remaining cash with the Finance team whenever replenishment is required
  • Systematically filing important company documents.
  • Forwarding all correspondence, such as letters and packages, to staff members.
  • Scheduling meetings and booking conference rooms.
  • Prepares staff meeting reports and disseminates minutes to staff.
  • Hiring maintenance vendors to repair or replace the damaged office equipment
  • Organize logistics and dispatch
  • Ensure a clean, neat, and comfortable working atmosphere
  • Supervise work done on the premises
  • Organizes stationery orders, office supplies and ensures there is sufficient stock without overstocking
  • Makes necessary arrangements for the procurement of consumable water, beverages, coffees, etc.
  • Makes transport and accommodation arrangements for travelling staff.
  • Maintains a system for recording the use of expenses and petty cash.
  • Support the field teams to ensure the smooth and efficient running of operations such as coordinating inventory management of commodities, fleet management including motorbikes, and field administrative and operational activities.
  • Support the backstops/program officers to ensure smooth implementation and documentation of Community Volunteer and Sample specimen pick-up operations-related activities.
  • Support the DFO to improve efficiencies across field and HQ operations- shorten lead times, increase speed and turnaround time of all operational processes.
  • Other duties as assigned.

Qualifications

  • Bachelor’s Degree in Business Administration or other related fields with a minimum of 4 years’ relevant experience.
  • Master’s Degree in Business Administration or other related fields with a minimum of 2years’ relevant experience.
  • Basic bookkeeping experience, especially in accounts payable/receivable
  • Solid knowledge of office procedures
  • Experiencing using office management software, including word processing software and spreadsheets
  • Excellent written, oral, and interpersonal communication skills
  • Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.

How to apply

Interested and qualified candidates should send their CV and Cover Letter to: hr@360hsdc.org using the Job Title as the subject of the email

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